Closed or Expired Job Posting This job posting is closed or has expired and is no longer open for applications.


Administrative Assistant II

Riyadh, Saudi Arabia Posted 2024/04/24 07:29:24 Expires 2024-05-04 Ref: JB1100047079

Job Description

  • Provide administrative and clerical support to the assigned department/section by answering telephone, taking messages, maintaining department’s diary, scheduling appointments, greeting visitors, handling requests and queries, taking dictation and minutes and accurately entering data.
  • Act as the point of contact for internal and external clients; provide general support to visitors.
  • Manage routine enquiries and refer to responsible personnel.
  • Receive, screen, register, distribute and prioritize all incoming mail, emails, and correspondence memos. Maintain electronic and manual filing systems.
  • Prepare responses to routine correspondence, complete forms and other required documentation.
  • Make copies of correspondence and other materials as might be required.
  • Deliver urgent correspondence within and outside the department, wherever is needed.
  • Liaise with departmental personnel, internal and external clients to facilitate communication and required action on behalf of the department.
  • Liaise with all levels of administrative assistants to handle requests and queries from management and senior management.
  • Track and review outcomes resulting from committee minutes and submit for further review and action, as instructed.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping.
  • Maintain updated contact lists.
  • Produce reports, presentations and briefs, as required.
  • Maintain customer confidence and protects operations by keeping information confidential.
  • Perform other job related duties


  • Microsoft Office Suite
  • Standard office equipment
  • Work-stream leads
  • All involved internal disciplines (clinical and non-clinical)
  • Expected to work with minimum supervision
  • Integrity and confidentiality
  • High paced environment with intense deadlines
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Work under pressure at times to handle a wide variety of activities and confidential matters with discretion
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Occasional overtime, weekend, holidays work might be required

English Language Level – I – E












75 - 100

5.5 - 7

53 -94

475 -587

Computer Level - II - E


Business Administration, Public Relations, English Literature/ Translation, Education, Art or relatd

Job Details

Job Location Riyadh, Saudi Arabia
Job Role Administration
Employment Status Full time
Employment Type Full Time Employee
Number of Vacancies 3

Preferred Candidate

Career Level Mid Career
Years of Experience Min: 2
Nationality Saudi Arabia
Degree Bachelor's degree

Similar Jobs

Loading ...