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Riyadh, Saudi Arabia
Posted 2024/04/24 07:29:24
Expires 2024-05-04
Ref: JB1100047079
Job Description
- Provide administrative and clerical support to the assigned department/section by answering telephone, taking messages, maintaining department’s diary, scheduling appointments, greeting visitors, handling requests and queries, taking dictation and minutes and accurately entering data.
- Act as the point of contact for internal and external clients; provide general support to visitors.
- Manage routine enquiries and refer to responsible personnel.
- Receive, screen, register, distribute and prioritize all incoming mail, emails, and correspondence memos. Maintain electronic and manual filing systems.
- Prepare responses to routine correspondence, complete forms and other required documentation.
- Make copies of correspondence and other materials as might be required.
- Deliver urgent correspondence within and outside the department, wherever is needed.
- Liaise with departmental personnel, internal and external clients to facilitate communication and required action on behalf of the department.
- Liaise with all levels of administrative assistants to handle requests and queries from management and senior management.
- Track and review outcomes resulting from committee minutes and submit for further review and action, as instructed.
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping.
- Maintain updated contact lists.
- Produce reports, presentations and briefs, as required.
- Maintain customer confidence and protects operations by keeping information confidential.
- Perform other job related duties
Skills
- Microsoft Office Suite
- Standard office equipment
- Work-stream leads
- All involved internal disciplines (clinical and non-clinical)
- Expected to work with minimum supervision
- Integrity and confidentiality
- High paced environment with intense deadlines
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Work under pressure at times to handle a wide variety of activities and confidential matters with discretion
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Occasional overtime, weekend, holidays work might be required
English Language Level – I – E
MNGHA LEVEL |
STEP |
IELTS |
TOFEL |
|
|
|
|
IBT |
PBT |
I |
75 - 100 |
5.5 - 7 |
53 -94 |
475 -587 |
Computer Level - II - E
Education
Business Administration, Public Relations, English Literature/ Translation, Education, Art or relatd
Job Details
Job Location
Riyadh, Saudi Arabia
Job Role
Administration
Employment Status
Full time
Employment Type
Full Time Employee
Number of Vacancies
3
Preferred Candidate
Career Level
Mid Career
Years of Experience
Min: 2
Nationality
Saudi Arabia
Degree
Bachelor's degree