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Administrative Assistant

Saudi Arabia Posted 2024/07/09 11:25:08 Expires 2024-07-19 Ref: JB1100050363

Job Description

• Provide general administrative and clerical support to the assigned department/section by answering telephone, taking messages, greeting visitors, providing general support, managing routine enquiries, drafting routine responses, completing forms among other similar duties.
• Act as the point of contact for internal and external clients; provide general support to visitors.
• Manage routine enquiries and refer to responsible personnel.
• Receive, screen, register, distribute and prioritize all incoming mail, emails, and correspondence memos. Maintain electronic and manual filing systems.
• Prepare responses to routine correspondence, complete forms and other required documentation.
• Liaise with departmental personnel, internal and external clients to facilitate communication and required action on behalf of the department.
• Liaise with all levels of administrative assistants to handle requests and queries from management and senior management.
• Make copies of correspondence and other materials as might be required.
• Deliver urgent correspondence within and outside the department, wherever is needed.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping.
• Maintain confidentiality at all times.
• Perform other job related duties

Skills

• Microsoft Office Suite
• Standard office equipment
• Work-stream leads
• All involved internal disciplines (clinical and non-clinical)
• Expected to work with minimum supervision
• Integrity and confidentiality
• High paced environment with intense deadlines
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Work under pressure at times to handle a wide variety of activities and confidential matters with discretion
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Occasional overtime, weekend, holidays work might be required

Work Experience | Minimum of 2 year position-related practical experience or post-graduate training/SCDP – Essential

Diploma Degree in Business Administration, Public Relations, English Literature/Translation, Education, Arts, Applied Science, IT or any related discipline from an accredited institution –

English Language Level – I – Essential

 MNGHA LEVEL

STEP

IELTS

TOFEL

 

 

 

 

IBT

PBT

I

75 - 100

5.5 - 7

53 -94

475 -587

Education

Business Administration, Public Relations, English Literature/ Translation, Education, Arts,

Job Details

Job Location Saudi Arabia
Job Role Administration
Employment Status Full time
Employment Type Full Time Employee

Preferred Candidate

Career Level Entry Level
Nationality Saudi Arabia
Degree Bachelor's degree

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